Groups are a unique feature to uStudio Enterprise Podcast and are a great way to segment your audience - whether you’d like to reach a particular department, location, seniority and more with your podcast content. Your podcast shows can be restricted to certain audience groups so that only members in the group can consume the content. Not every show is appropriate or relevant for your entire workforce, groups allow you to create podcasts that are only meant for certain segments within your enterprise.
End users will have no concept about what groups they have been placed in, as only the shows they are allowed to see will be available. This allows more flexibility for administrators to create groups for podcasting without having to worry about confusing the end user.
To learn how to create and manage groups in a studio where single sign-on (SSO) is enabled, click here.
Creating Non-SSO Groups
1. Click on the “Administration” section on the bottom left of your Podcast Management Console (PMC). Then select the “Groups” section.
2. Click the plus button on the top right. If you have not started creating groups, a “create group” button will be available in which you can click as well.
3. Add a name for your new group under “Display Name.” We recommend naming it in a way that your content team will be able to recognize and understand as they restrict podcast show content. This name will not be shown to the listener and will only be viewable to those that have access to the PMC.
4. Fill in the “Description” to help your internal admin team understand who may fall into this group and what the group is meant to do.
5. Click “Create Group” to complete the creation of the group.
Managing Users in Non-SSO Groups
Adding Users
You can add members to groups during the invitation flow or after an audience member has logged into the application. You need to add a group before you can add members.
To add a member to a group during the invitation flow, follow this guide.
To add a member to a group after they have logged in, follow these steps:
1. Click on the “Administration” section on the bottom left of your Podcast Management Console (PMC).
2. Select “Groups” on the left navigation bar.
3. Click on the name of the group in which you would like to add members.
4. Once in the group details view, click "Manage Members" or "add users." Initially, you will be taken to a screen listing the users currently in the group.
5. At the top-left of the page, select "Users Not In Group" filter to see the potential audience members to add.
6. Check the boxes to the left of audience members that you would like to add to the group.
7. Once you have checked your users, click the button on the top right "add to group." The page will refresh and a small pop-up confirmation on the bottom right will verify that users were added to the group. Once the users are added to the group they will no longer be visible in the “Users Not In Group” section of the user management screen.
8. Select the “Users In Group” filter to see the users you have added to the group.
Removing Users
1. Click on the “Administration” section on the bottom left of your Podcast Management Console (PMC).
2. Click “Groups” on the left navigation bar.
3. Click on the name of the group in which you would like to remove members.
4. Once in the group details view, click "Manage Members". You will be taken to a screen listing the users currently in the group.
5. Check the boxes to the left of audience members that you would like to remove from the group.
6. Once you have checked your users, click the button on the top right "remove from group." The page will refresh and a small pop-up confirmation on the bottom right will verify that users were removed from the group. Once the users are removed from the group they will no longer be visible in the “Users In Group” section of the user management screen.
7. Select the “Users Not In Group” filter to see the users you removed from the group.
Restricting Podcast Shows to Groups
Shows can be restricted to certain audience groups so only audience members in the group can see that content. You can restrict groups while setting up or editing a show. Groups need to be created before you can restrict a show to that group.
1. Select “Shows” in the Podcast section of the PMC.
2. Select a show and click the pencil icon to edit the show attributes.
3. Select “Private (Selected Groups Only)” under ”Control Access to this Show."
4. Type in the name of an existing group and select the name once it appears. You can assign a show to as many groups as desired.
5. Click “Save.”
Use Case: Podcast Review Group
We recommend that you create a Show called Podcast Review, which is restricted to a group called Review Team, where there are content creators and administrators to review podcasts before official releases. This setup will act as your staging ground. Here you’ll be able to experiment with podcasts and experience them like any other audience member.
Deleting Groups
1. Click the “Administration” section within the PMC.
2. Select “Groups” from the left navigation bar.
3. Click on the group name you would like to delete.
4. Click the "edit details" button.
5. Click the “delete group” link under the description.
6. Click “confirm” to delete the group.
Note: The processing time of group deletion will vary depending on the number of users you have in the group. Feel free to leave the pop-up window after this point. Otherwise, once the group deletion is successful the upload pop-up will close automatically. There will be a confirmation of the deletion in the bottom right corner.
